EquityList Product Updates

New employee consents feature

Under Employees > Consents, admins can now create, manage, and track employee consent requests. This feature ensures employees acknowledge specific policies or documents before gaining full access to their dashboards.

What’s new?

1. Consent creation and customization: Admins can easily create new consents with a unique title, set reminder frequencies (daily, weekly, monthly), and specify the maximum number of reminders.
   
2. Access control: When setting up a consent, admins can check the option to ‘Block Dashboard Access for Employees’ until the consent is signed.
   
   When selected, employees with pending consents will be redirected to the signing page instead of their dashboards. When not selected, employees will be able to access their dashboards but their consent will still be pending.
   
3. Tracking and status monitoring: Admins can monitor the consent’s status, check if employees have viewed or signed it, and track the exact dates and times of each action.
   
   (Tip: Signed consent documents are accessible in the employee’s Document Center, maintaining transparency and record-keeping.]
   
4. Guardrails for admins: Consents can be saved in draft mode, allowing admins to verify templates before sending them to employees.
   
   (Note: Drafts can be deleted, but once sent, the consent becomes final and cannot be removed.)

Bypass employee e-signature for grant execution

Under Equity Awards > Grants, we've introduced a new option allowing company admins to bypass the employee's e-signature requirement when executing equity grants. This update streamlines the grant execution process, especially for scenarios where collecting employee signatures may not be immediately necessary.

‍How it works?

1. Setup toggle: Inside a scheme’s properties, company admins can now toggle on/off the ‘Bypass Employee E-Sign for Grant Execution’ option. When enabled, this feature allows grant execution to proceed with just the company's e-signature, skipping the employee's sign-off step.
   
2. Faster grant execution: With the bypass enabled, the grant execution process is reduced to two steps: a) setting up a grant, and b) applying the company's e-signature. Employees will not receive an invite to sign; the grant gets fully executed upon the company's approval.

(Note: This option can be toggled off at any time, thereby reverting to the standard flow where employees are prompted to e-sign their grants. Currently, this toggle is available only for ESOP schemes.)

Hide employee details when generating reports

Under Equity Awards > Reporting, admins can now toggle on/off the option to hide employee PII (Personally Identifiable Information) when generating reports.

This flexibility is crucial in limiting the exposure of sensitive data when shared internally, or otherwise, and also preventing accidental disclosures.

For those who’re curious, the following information will not be included when this option is toggled on:

• Employee Name
• Work Email
• Personal Email
• Employee ID
• Title
• Beneficiary Details

(Note: ‘Hide Employee Details?’ option is now toggled ON by default.)

Cap table administrators will now feel a lot more equipped when looking to study their cap tables in detail.

We’ve applied enhancements to:

• Search: Directly search for the cap table entity from the search bar on top.
  
• Filters: Apply filters to the cap table to view shareholders, employees, option pools, or even at a share class level.
  
• Reporting: Enhanced cap table reports, formatted for clarity.

[Psst, we’ve also upgraded the Cap Table > Fully Diluted page to load faster. Try it out!]

‍

• When terminating an employee on EquityList, by default a system-generated email gets sent to the exited employee, summarizing their vested units.
  
• Now, you can also choose to send exit letters which get triggered on resignation, summarizing the stakeholder's vested options and requesting a counter-signature.
  
• Admins can also create their own exit letter templates under Legal > Templates.

1. Overall improvements to share transfer flow

Under Cap Table > Shares > ‘Share Certificates' tab, whenever a new ‘Transfer’ is initiated, our platform has now put in fields to capture ‘Reason’, ‘Round Stage’, and ‘Transfer Date’ (’Rule 144 Date’ for US companies), applicable to all shareholders.

• On a successful transfer, you will see the particulars mentioned under the ‘Transferred To’ section and the original share certificate will be marked as canceled.

2. Bulk invite shareholders to their EquityList dashboards

You can now bulk invite shareholders to their EquityList dashboards to track all the securities assigned to them.

• Add a custom message that will be part of the invitation email
  
• Track the shareholders that you have invited